Posted 04.20.21

Do you excel at planning and hosting events, multi-tasking, organizing and clear communication? We need you! We are a team of architects and designers making extraordinary homes for really smart, kind families – and are seeking an Office Administrator to help make our studio even greater.

Administrative Tasks:

  • Manage office appointment calendar
  • Answer phones
  • Receive packages, greet clients, vendors and guests
  • Oversee client parking
  • Purchase and maintain office and kitchen supply inventory
  • Maintain and Improve office facilities
  • Maintain and catalogue office libraries (book, periodicals, concept images and favorite vendors)
  • Track office admin spending to budget
  • Confirm/send regrets to invitations and prep staff for same
  • Coordinate office events, club/organization participation and attendance
  • Coordinate office travel and concierge services

Executive Assistant Tasks:

  • Administrative support of Principal architect including calendar scheduling, correspondence and phones
  • Review emails: file, organize, prioritize and respond on behalf of Principal
  • Transfer site notes dictation and site photos to files

IT Support Tasks:

  • Act as help desk liaison to outside service provider
  • Troubleshoot hardware issues with staff
  • Oversee printer and plotter maintenance

Relocation Manager Tasks:

  • Liaison between new landlord, design team and contractors during construction
  • Schedule and oversee packers and movers
  • Oversee IT and phone connectivity in new space

Working at Tim Barber Architects:

  • Salary, commensurate with experience
  • Medical, dental, and vision coverage
  • Matching 401K
  • Paid vacation, holidays and sick time
  • Paid parking
  • Amazing colleagues

We are committed to growing, engaging, and supporting our team, and provide numerous opportunities throughout the year for employees to continue their education; attend educational and industry events; design and conduct relevant group outings; contribute to our blog; give and receive professional feedback; and celebrate career achievements. To promote a healthy work-life balance (and a healthy life, in general), we also offer flexible hours.

To Apply: 

Please email the following items to our Director of Operations, David Stone, at

  1. A cover letter addressed to David Stone, AIA that explains why you’re a great fit for this role and Tim Barber Architects
  2. Your resume

Incomplete applications will not be considered. No phone calls, drop-ins or mailed applications, please!